Sep 09 2010 
Support Center » News » Important! End of Year procedures for your POSitive Software!
 Important! End of Year procedures for your POSitive Software!
Posted By: Shasta Hay Grimes On: Dec 05 2008 12:09 PM
Details Is your POSitive data archived?

End of Fiscal Year
At the end of your fiscal year it is a very good idea to make a Special Archive backup of PRM and PFW data. One reason for making an Archive backup is to be able to determine stock counts and the value of your inventory at the end of your fiscal year.

Because PRM is a real time software program, changes to your inventory stock counts are on going and without an archive backup it is difficult to calculate stock and PFW counts on a specific day in the past.

In PRM making a backup is simple. Run your SQL Manager to make a full backup as the last thing you do on the last day of your fiscal year. Give the backup a name which will readily identify it such as YEAREND2008PRM.bak

When you are ready to use the archived information for reference purposes, this data MUST be restored into a special company set so that it does not overwrite your LIVE data.

How To Archive PFW

1) Go to My Computer icon on your desktop

2) Open the drive which has PFW on it

3) RightMouseClick on the PFW folder (do not open the folder) and choose COPY. It will seem like nothing has happened, but the contents of the folder are copied to the windows clipboard.

4) Then, in a blank area, RightMouseClick and choose Paste.

5) Windows will then copy the contents of the entire PFW folder into a new folder.

6) The new folder can be renamed 2008PFW or something like that.

Attend a Training Class

POSitive Software Company offers several on-line training courses. One class which is held several times in December and January is END OF FISCAL YEAR. The class demonstrates how to utilize your archive copy and prepare your live copy with year end inventory counts. This class is FREE if you are on support or $35 if you are not on support. Please visit our training calendar at www.gopositive.com or email shasta@gopositive.com for more information.



If you are unsure about how to safely make and restore backups, contact your dealer or POSitive Software Company. 800-735-6860



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